Unified Inbox

The Unified Inbox brings every conversation your agency has into a single view — campaign replies, calls, post-call texts, and direct messages. Whether a contact replied to a campaign, called in, or received a direct message from your team, you see the full thread — no switching between tools, no missed replies.

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What’s in the inbox

Every conversation in the inbox belongs to one contact, identified by their mobile number. When the same number appears across multiple interactions — a campaign reply, a call, a post-call text, a direct message — they all appear in the same thread, in the order they happened. If someone texts your workspace SMS number before they are linked to a contact or campaign, the message still appears as an unmatched-number conversation so your team can triage it.

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Sending a new message

You can start a conversation with any contact at any time — you don’t need to wait for them to reach out first. Click the compose icon (pencil icon) at the top-right of the conversation list. The thread pane opens in compose mode with:

• From — your workspace SMS number (read-only).
• To — search your CRM by name or type a mobile number directly. Only valid Australian mobile numbers are accepted.
• If the recipient already has message history, you’ll see their thread while you compose. If not, the timeline stays empty until you send.
• The conversation only appears in your list after the first message is sent successfully.

You can also click Send message from any contact’s profile (General tab) — you’ll be taken to the inbox with that contact pre-filled in To.

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Tabs — triage the way you work

The inbox has four tabs:

• Leads — the people worth working. A conversation appears here when the contact is qualified as a lead — either because Voqo automatically recognised genuine interest in their reply, or because you marked them as a lead yourself. This is your focused “real opportunities” queue, and it stays your lead’s home even after you’ve replied.
• Important — everything that needs your attention. Inbound messages awaiting a reply and recent call activity live here. The badge on this tab shows the unread count at a glance.
• Sent — conversations where your team sent the last message.
• Other — low-priority conversations you generally do not need to action. Opt-outs live here: when a contact replies STOP or UNSUBSCRIBE (or is unsubscribed by their provider), the conversation moves to Other. A one-word “no” reply lands here too — a bare “No” (in any capitalisation, with or without punctuation, such as “No.”, “NO!”, or “no 👎”) is treated as a soft decline and kept out of Important so your queue isn’t clogged after a campaign. If the same contact later sends a genuine reply, the conversation moves back to Important automatically.

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The Leads tab — your qualified pipeline

Leads answers a different question from Important. Important asks “what needs a reply right now?”; Leads asks “who is actually a real opportunity?”. Because roughly half of all campaign replies are “No thanks”, these two are not the same — and mixing them buries your genuine leads. A contact enters the Leads tab in one of two ways:

• Automatically — when someone replies with genuine interest (a “yes”, a question about price or a property, a request to call), Voqo recognises the intent and marks that person as a lead. Their conversation appears in Leads straight away.
• Manually — you mark someone as a lead yourself (see Marking someone as a lead below).

Once someone is a lead, they stay in the Leads tab regardless of what their latest message says — even after you reply, and even if they later send an unrelated text. A lead only leaves the tab when you decide they are not a lead. This means the tab is a durable pipeline of everyone worth working, not just people with an unread message.

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Searching the inbox

Use the search box to find a contact by name or by any part of their mobile number. Search applies to whichever tab you have active.

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Staying up to date

The inbox keeps itself current — new replies and updates appear automatically within seconds, without you reloading the page. An “Updated …” indicator at the top of the list shows how fresh the view is.

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Important — keeping your queue honest

Important is your triage queue. A conversation appears here when it needs attention — for example, when a contact messaged last and you haven’t replied, or when someone called in recently. It leaves when:

• You reply — sending any message from the inbox clears it automatically (for SMS threads).
• You mark it done — if you’ve handled the conversation off-platform, click Dismiss in the thread header. The conversation leaves Important without requiring you to send a message.

If the same contact messages you again after you’ve marked a conversation done, it automatically reappears in Important.

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Marking someone as a lead

You are always in control of who counts as a lead. From a conversation, open the lead actions in the thread header and choose:

• Mark as lead — adds this person to your Leads tab.
• Not a lead — removes an auto-marked person you don’t consider an opportunity.
• Disqualify — marks someone as not worth working; they stay out of the Leads tab even if they message again with something that looks interested.

Marking someone as a lead changes only their lead status — it does not affect their opt-out status, and it does not send them anything. Marking a conversation Dismiss / done clears it from Important but does not change whether the person is a lead: a lead you’ve dealt with today is still a lead tomorrow.

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Opening a hot reply alert

If you are configured as an internal recipient for a campaign’s Hot reply alerts, the alert includes a secure Inbox link for the relevant workspace and lead. Sign in with your normal Voqo account if prompted. Voqo verifies your workspace access before selecting the conversation; an invalid, deleted, or unauthorized workspace is not replaced with another workspace. The alert is formatted as plain text with separate lead, campaign, reply, and action lines by default. Workspace managers can edit that default, and campaigns can override it. Intentional line breaks and blank lines are preserved in the delivered SMS. The alert is a notification, not an action channel. Open its link to review context and respond in the Inbox. Replying directly to the staff alert does not reply to the lead or perform a campaign action, and that reply may appear as an ordinary untagged Inbox message. Hot reply alerts do not change the Important tab: Important still contains all inbound conversations that need attention, not only replies classified as hot. Alerts are best-effort immediate attempts, so use the Inbox and its unread indicators as the source of truth.

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Conversation rows

Each row in the list shows:

• Contact name (or the raw phone number for unmatched contacts) with an unread dot to the left when there is a new message nobody has opened yet
• Lead badge — a green Lead pill appears on the row when the contact is qualified as a lead, so you can spot your opportunities at a glance in any tab
• Preview of the most recent message
• Channel badge — a coloured pill showing what happened most recently:
  • SMS (violet) — the last activity was a text message
  • Inbound call (green) — someone called in; green signals this needs your attention
  • Outbound call (neutral) — your team made this call
• Relative timestamp — when the last activity happened

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Reading a conversation thread

Each conversation opens as a scrollable thread. Inbound messages appear on the left; outbound messages appear on the right. Timestamps show when each message was sent or received. Every outbound message shows who sent it, so you can tell your team’s replies apart from Voqo’s at a glance:

• Voqo · Campaign — sent automatically as part of an SMS campaign.
• Voqo AI — sent by Voqo’s AI on your behalf.
• A teammate’s name — typed and sent by that person from the inbox.

Inbound messages from your contact have no sender label — they’re always on the left. The thread header shows the contact’s name, phone number, and consent status — a green Contactable badge or a red Opted out badge. Click View contact to open their full contact record. If the conversation needs a reply, the Dismiss button appears in the header for when you’ve handled it without replying. Call records appear inline in the thread as a compact call card, in order with the messages. The card shows the call direction, duration, and a summary of the conversation. Click View transcript to read the full transcript without leaving the inbox.

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Sending a reply

To reply to a conversation:

1. Open the contact’s thread in the inbox.
2. Type your message in the reply field at the bottom of the thread.
3. Press Send Message (or use ⌘↵).

Your message is sent immediately and appears in the thread as an outbound message. Sending a reply automatically clears the conversation from Important when applicable. If the message contains characters that Voqo’s current Unicode classification identifies, those characters appear with a soft amber background. You can replace them to use more characters per segment, or leave them in place and send normally.

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AI-drafted replies

Click Draft with AI in the reply toolbar. Voqo generates a suggested response and places it in the reply field for you to review. Read it, edit it as needed, and press Send Message when you are happy with it. You can discard the draft and type your own message at any time. A draft is only ever created when you ask for it. Opening a conversation never pre-fills the reply field. Nothing is sent automatically — the draft sits there until you choose to send it.

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Unread tracking

Conversations with a new inbound message nobody has opened are marked unread — an unread dot appears to the left of the contact name and the preview text is bold.

• Unread is shared across your team. When anyone in your workspace opens a conversation, it clears as read for everyone.
• The sidebar badge next to Inbox shows your workspace’s unread count.
• Mark all read clears every unread conversation in one action.

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Locked conversations (opted-out contacts)

If a contact has replied STOP, their thread is locked. You will see a notice at the bottom explaining that this contact has opted out. If the contact wants to re-subscribe, they can text START to your sending number. The thread unlocks automatically. See Consent and Opt-outs for more.

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Troubleshooting

A conversation is in Important but I’ve already dealt with it If you handled it outside the platform (called them back, met them in person), click Dismiss in the thread header. The conversation leaves Important. If they message you again later, it will reappear automatically. I can’t see a reply I’m expecting Check the Sent tab, or search by the contact’s name or number. The inbox updates automatically, so you shouldn’t need to reload. Why did a STOP reply disappear from Important? Opt-outs now live in the Other tab. When a contact replies STOP or UNSUBSCRIBE (or is unsubscribed by their provider), the conversation moves to Other — these are the conversations you generally do not need to action, so they stay out of your Important queue. A contact replied “No” — why isn’t it in Important? A reply that is just the single word “No” (in any capitalisation, and ignoring punctuation or an emoji — “No.”, “NO!”, “no 👎” all count) is a clear decline that needs no action, so it moves to the Other tab instead of clogging Important after a campaign. This only applies to a bare “No” on its own — a reply with more to it, like “No thanks, maybe next year”, stays in Important so you never miss a lead who declined with context. If the same contact later sends a genuine reply, the conversation moves back into Important automatically. Someone is in my Leads tab that I don’t think is a lead Open their conversation and choose Not a lead or Disqualify from the lead actions in the thread header. They’ll leave the Leads tab. Disqualify also keeps them out even if they later send something that looks interested. Someone I marked as “not a lead” came back — will they be re-added automatically? No. Once you’ve made a decision about someone, Voqo won’t quietly override it. If you later change your mind, just mark them as a lead again yourself. A lead I already replied to isn’t in Important anymore — where did they go? They’re still in your Leads tab. Replying moves a conversation out of Important (into Sent), but being a lead is a durable status — your leads stay in the Leads tab so you never lose track of an opportunity. Why is the Leads count zero when I have hot replies? The Leads tab counts people qualified as leads, not individual hot messages. If a reply looked interested but the person isn’t showing as a lead yet, open the conversation and mark them as a lead — then they’ll appear. A reply arrived after the campaign finished — will I still see it? Yes. Replies and STOP messages are processed even after a campaign has completed. The reply field is greyed out and I can’t type The contact has opted out. They can re-subscribe by texting START to your sending number. The reply field is disabled and says I need an SMS number Your workspace does not have a Vonage SMS sender number set up yet. Open the Numbers page and request an SMS number. Once it is approved and active, return to the inbox — the reply field will unlock automatically. Why does the Inbox badge show a number? The badge shows your workspace’s count of unread conversations in Important. Open a conversation to clear it, or use Mark all read to clear them all. Where do the call cards in the thread come from? Call records are linked automatically when Voqo places or receives a call with the same mobile number. No manual linking is needed. The AI draft doesn’t look right Edit it before sending — it is a starting point, not a final message. You are always in control of what goes out. If you need help with the inbox, contact support.

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Related docs

• Consent and Opt-outs
• SMS Campaign Scheduling and Send Status
• Run Batch Outbound Calls